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LNGS BOARD MEETING
February 1, 2006
Meeting called to order at 7:05pm.at the Senior
Center by President Diane Craig.
Members in attendance: Diane Craig, Deb
Letourneau, Dorie Parker, Lisa Mansfield, Judy Slone, Dale
Wickman, Scott Larkins, Tom Borden, Terry Fletcher-Borden,
Georgianna Dagenais, Sue Riley, Jeff Garland, Jennifer Horovitz,
Ed Kmett and Linda Kmett.
Approval of meeting minutes dated January 6,
2006: MSP
I. CFO
Financials:
A. Financial
statements: Money in accounts: $110,000 Single check written to
close US Banks and transfer all funds.
B. Budget
to open snack bar: Approximately $5,000
1.
– TB to transfer funds to snack bar
account
II. Season:
Division Updates: Player numbers 628
A. 6u:
Entering requests into the database
1. Some
requests not recorded, have been moving girls to accommodate
requests.
2. Questions
from coaches on how to get reimbursed for fingerprinting –
discussion ensued,TB to mail checks afte SR gets the information
to CFO.
3. Big
sister / little sister schedule – Linda to help out with basic
framework.
4. Room
for 2 more players
B. 8u:
Dropping due to schedule or coaches conflicts – refund policy
clarification
1. Should
the league refund fees due to schedule conflicts or coach/team
conflicts? Discussion. The league’s policy is no refunds after
the draft. It will stand. Took into consideration the fact
that the uniforms have already been ordered.
2. Question
from parents re: the pitching clinics. Can the twins print up
some kind of instructional flyer so the parents can then go home
and practice with their kids? Ed to handle.
3. Room
for 2 more players.
C.
10u: When do we cut off
registration on line?
1. On-line
registration to be closed opening day, Feb. 25th.
2. One
coach struggling. Upset the lights went out on him (Dale to
handle). Also doesn’t like the late time slot on Saturday.
Schedule to change after opening day. Sue to handle.
3.
Room for 6 more players.
D.
12u: Substitution lists
1. Lynn
not present
2. Discussion
re: putting together substitution lists in case a team is short
players. Ok to pick up players in this way prior to May
Madness, not during.
3. During
May Madness will need to be more flexible about rescheduling
games for teams short players.
4. What
to do if parent is on Megan’s Law website. Discussed how to
handle questions. An attorney was consulted.
5. Room
for 8-16 players.
E.
14u: Late adds from high school.
1. Only
a couple of late adds so far. Will wait a bit more.
2. Currently
one team with 10 players and 7 teams with 11.
3. Room
for 8-9 more players.
III. Events
A. Opening
Day
1. Ceremony
under 1 hour.
2. 30
high school students to volunteer
3. Move
Champs to field #5, Bruce has not responded to numerous emails
or phone calls.
4. Guests
have been invited
5. TFB,
LK handling particulars
B. Wine
Tasting
1. April
23, 2006
2. McCune’s
want 8-10 auction items – discussion re: what and asking for
parent’s help in donating items.
3. Cost
per board members discussed
C. Golf
Tournament – possibly cancel? – discussion – decision to cancel
and replace with UCLA Game Day
D. UCLA
Game Day – discussed – need to choose a date, get info on
buses/transportation, cost, etc. TFB to handle.
IV. Reports
A.
Fundraising – CDC, protocol for
checks to LM
1.
LM wants all monies to be handed in
by opening day
2.
Last Day for CDC card collection to
be Photo day
B.
Fields
1. Purchased
more tables for events, socket set for repairs, new American
flag and California State flag.
2.
Requests to city:
a. prune
trees
b. more
signs with “no dogs” policy
c. new
mats and mounds for pitching lanes
d. new
fencing for field #4 scheduled for 2007
3.
Completed requests:
a. replacement
fences for outfields
b. lower
½ of screen in batting cages being replaced with clear screening
c. backstops
replaced
4.
DW to get new dugout covers for
very tops of dugouts
5.
Feb. 23 – Sports Advisory Committee
meeting (DW to attend)
a. lighting
issue discussed for fall ball, this will need time and effort
C.
Equipment
1. All
bags handed out.
2. French
Valley league came on Sunday and picked up donated items. They
were very appreciative.
3. Discussion
re: making an LNGS flag to fly under the California State flag.
a.
$200 for screen fee then required
to purchase 6 flags.
b.
Work on design
4.
Vandalism to BBQ – lock and chain
cut – needs replaced.
5. Open/Close
schedule distributed for sign ups.
D.
Snack Bar
1.
Feb. 17 – clean up date 12-4pm.
2. Need
volunteers (TFB to handle.)
3. Mail
boxes for board members (LK to handle).
4. JS
to use Nick & Willie’s pizza this season.
E.
Uniforms
1. All
uniforms in. They are now at the printers. Expected back in
1-1 ½ weeks.
2. DP
hopes to distribute 2/17.
3. Still
selling pants.
F.
UIC
1. Umpire
costs this season? (EK has call into scheduler).
2. Payment
system? CFO to cut checks for all home games per team.
G.
Advanced Skills Clinics
1. DL,
SR, LH to get together and decide what’s needed then they’ll get
together with EK.
2. These
are to be invitational clinics.
V.
Old Business
A. ASA
Coaches Clinic – Feb. 18
1.
Encourage all coaches to attend.
B. Lighting
schedule
1.
letter to city for lighting for
fall ball
2.
DW to contact Dave Rojas to see
where we’re at with this issue.
C. Board
member’s jackets, we are looking professional this year!!! Thank
you Dorie Parker and Trail 6 and Scott Larkins for the great
idea!!!
VI. New
Business
A.
Coaches Evaluation Protocol
B.
Request for scorekeepers clinic
1.
LM to head up.
2.
DC has a scorekeepers book with
instructions and diagrams.
C.
Clinic attendance
1.
Not too bad. Would like to see
higher.
2.
Upcoming agenda
a. 2/12
– pitching clinic (8’s – 14’s)
b.
2/19 – pitching clinic (8’s – 14’s)
c. 3/5
– defensive clinic (10’s - 14’s)
d.
3/5 – pitching clinic (8’s only)
e. 3/12
– pitching clinic (8’s – 14’s)
f. 3/12
– catcher’s clinic (8’s – 14’s)
VII. Insurance
A. All
players now registered and insured.
B. Will
receive 2 cards per player this year.
C. Need
to figure out how to pay bill because Bollinger’s system did not
give a receipt. (DC to handle).
VIII. Safe
Haven
A. Saturday,
2/5 – 9am.
Meeting adjourned – 9:28pm. MSP
Next meeting: Feb. 15, 2006 – Senior Center –
7pm.
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