LNGS BOARD MEETING

January 6, 2006

Meeting called to order at 7:13pm. at Crown Valley Park by President Diane Craig.  Members in attendance:  Diane Craig, Linda Kmett, Deb Letourneau, Lisa Mansfield, Terry Hurst, Dorie Parker, Dale Wickman, Jennifer Horovitz, Sue Riley, Terry Fletcher-Borden, Tom Borden, Jeff Garland, Lynn Hummer, Judy Slone, Scott Larkins, Ed Kmett.

Approval of meeting minutes with corrections dated December 13, 2005:  MSP by SL & SR.

I.          CFO Financials

A.   Close out all accounts at US Bank.  BofA all up and running.

B.   Transfer remaining balances to BofA accounts.

II.        Correspondence

A.   Coaches forms / play up or down forms received in the mail.

B.   Database officially up to date.  What do our numbers look like?

1.   6u – GD not present.  116 players, 6 coaches, need 4 more.  Can take 4 more players until this division is full.

2.   8u – 146 players, 12 coaches.  If add more players will need more coaches.  JH has good potential for coaches.  Recommend to allow more registrations onto a wait list until we finalize numbers and coaches.

3.   10u – 156 players, 12 coaches need 1 more.  Having trouble getting last coach.  Went through list and made recommendations.  Discussed possibility of 14 teams.  Recommend to allow more registrations onto a wait list until we finalize numbers and coaches.

4.   12u – 89 players, 9 coaches, only need 8.  Registration to remain open in this division.

5.   14u – 82 players, 7 coaches, need 1 more.  DL has good potential for another coach.  Registration to remain open in this division.

C.   Scholarship applications were discussed.  5 scholarships were approved for the 2006 spring season.

D.   Evaluation day packages to be distributed to coaches.

E.    Question asked.  Are travel ball players allowed to play at LNGS?  Yes, but they are not eligible to play all-stars unless they DO NOT play travel ball after April 1, 2006.

III.       Board Reports

A.   Fields – DW

1.    ields have been leveled with a lazer

2.   New dirt has been placed where necessary. 

3.   Field #1 has new pad of cement for bleachers.

B.   Concessions – JS

1.   Ready for evaluation day.  To sell Gatorade, water, soda, coffee, donuts, chips.

2.   Volunteers all lined up for the season.  JS concerned with paying regular staff with cash.  If we turn to checks will have to supply workman’s comp.  Decided to have time cards and pay them once a week in cash.

3.   Cleaning day – TBA

C.   Equipment – SL

1.   No issues

2.   Sports USA to be at evaluation day showcasing/selling some.

3.   Chin straps to be sold out of snack bar for $1 for girls that lose theirs.

D.   Events – TFB

1.      Evaluation day – she’s ready and Terri Hurst has all the volunteers ready.

E.    UIC – EK

1.   Player’s clinics

-     Twins on board for pitching clinics (about 5 total)  first ones scheduled for Jan. 22 & 29.  Then again around Feb. 5 & 12.  Interest sheet / poster to be displayed at evaluation day.

-     Finances discussed in regards to paying the twins.  Last year the league paid them about $400 per week ($90/hour x 4 hours/clinic) x 5 weeks.  Not quite $2000.

-     MSP by LM and DL.

2.   Defensive clinics to be run by T-Bone & USA Athletics

-     Scheduled for 3^rd weekend in Feb., possibly March 5.

-     Last year LNGS made a donation of $500 to the team.  Finances for this year TBD

3.   Hitting clinic

-     Board was not impressed with last year’s clinic.  Unorganized.

-     Want T-Bone & USA Athletics to take it this year.

-     Sometime in March possibly.

4.   Coaches Attendance

-     Last year attendance by coaches wasn’t very good.  This needs to improve.  It’s great instructional time for them to learn.

-     Coaches clinic with instruction on Jan. 21^st.

5.   EK to contact D Mansfield about helping out with clinics.

6.   EK to contact John Banks of the city of LN to firm up dates and fields.

7.   EK to make up a tentative schedule for website posting.

IV.           New Business

A.     Coaches Meeting

1.   Packets are ready

2.   Fingerprinting – head coaches only

3.   Safe Haven – anyone involved with working with the players.

B.     UCLA Day

1.   Need someone to host because many of the board members are out of town.  LK to call Dave Rojas and invite him.

2.   AV invited and their coaches.

3.   Field set up and equipment handled by SL & DW.

C.     Uniforms – DP

1.   Colors to be chosen at draft

2.   Shorts, socks & visors already ordered.

3.   Board jackets discussed to be more visible to the rest of the league.  MSP by LH & DL.

4.   Black pants to be offered to league.  Teams may wear either the shorts of the pants as long as they are black.

D.     Evaluation Day

1.   Ranking of each player / coach to be sent to JG for averaging.

2.   Pitchers lists for 10, 12 & 14u divisions.

3.   All to be handed out at coaches meeting.

E.      Draft Nights

1.   At end of evaluation day, coaches agree to the number of pitchers and catchers to be put into draft.

2.   Rank coaches daughters.

3.   Rank pitchers.

4.   Rank catchers in 12 & 14u divisions only.

5.   Discussion of how draft works / fairness etc.

6.   What to do with “no show” girls on evaluation day?  Explained, discussed and where they land in the draft.

7.   Distributed mock draft sheets for further understanding.

8.   Serpentine draft, DC to discuss at coaches meeting.

9.   Draft night #1 (14 & 12u divisions)

-         Crown Valley Park – Patio Room – 6pm.

10.  Draft night #2 (10 & 8u divisions)

-         Senior Center – Room C1&C2 – 6:15pm.

Meeting adjourned 10pm.