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LNGS BOARD MEETING
December 13, 2005
Meeting called
to order at 7:25pm by our President Diane Craig. We met at
Diane’s house.
Board
members in attendance:
Diane Craig (Pres), Debbie
Letourneau (VP/U14Rep) Terry Fletcher-Borden (Events), Tom
Borden (CFO), Lisa Mansfield (Fundraising), Judy Slone
(Concessions), Jennifer Horovitz (8U Rep), Dale Wickman
(Fields), Scott Larkin (Equipment), Sue Riley (U10Rep), Lynn
Hummer (U12Rep), Dorrie Parker (Uniforms)
Board
Members not in attendance:
Ed Kmett (UIC/Clinics), Linda
Kmett (Secty) (on vacation), Georgianna Dagenais (6U rep), Terri
Hurst (Volunteers)
* Diane
discussed “side bar” discussions, and to let people who have the
floor speak, not to interrupt and to not have conversations
going on while others are speaking to the board.
I. November
Meeting minutes were approved.
II. CFO
Report and Financials: Tom Borden
a. US Bank
Acct will be closed in the next couple of weeks after the last
checks clear.
b. New
Accounts set up and the following are signers on those accounts:
1. Fall
Ball Account: Diane, Tom and Debbie $7
2. Sweep
Account- Diane and Tom –online access only $500
3. SNACK
BAR
a.
Concessions; CC +
online + Judy’s own AMEX for reimbursement
b.
She needs a $1000
check to stock for player eval day
c.
GENERAL Account $51640.00/$90,000 available
1. Merchant
Account- we can take CC’s by phone or call in, but we need to
confirm our online security before we can take CC’s online.
2. Signers
on General Account for 2006:
Pres- Visa,
CC, online
CFO- Visa, CC
online,
VP- CC
Fields- CC
Equipment –CC
Spirit Wear-
$1845.00
d. Financial
Statements
Tom Borden
went over bank accounts and amounts in each. Also of note, we
have $410 in NSF checks and Tom has recouped $270. Will continue
to collect on outstanding checks. We have one request for a
Scholarship that was approved.
III. Spring
Rec Season Registration Update as of 12/14/05:
A. 6U: 112 (10 Coach’s needed)
Georgianna not present for update
B.
8U: 142 (9 Coach’s
for sure, need 3 more)
C.
10U 145 (10 Coach’s,
needs 14)
D.
12U 78 (7 Coach’s)
E.
14U 71 (6 Coach’s)
F.
16U -0- Ed Kmett on
vacation
G.
Champs 2
*******Online
Registration Deadline is 12/31/2005**********
We had
discussions regarding all Coaching applicants, and who were
approved. Each rep has their list of coaches and will call them
to let them know that they have been approved and that the
Coach’s meeting is at Sea Country Community Center, Friday,
January 6th, 2006. From 6-8pm. Checked on what the
fee provides, and the large, center, ballroom is what we rented
for $300. This should be big enough for small break out groups.
Also a lengthy discussion on the
“play up” play down” issues and Deb L will write up the 2
different applications of the ASA rule on this and present it to
the Board at the next meeting for approval.
V. Events
-
Coaches
Meeting – see above.
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Player
Evaluation Day January 7th. Terri Hurst will need
to get at least 12 volunteers to help pin numbers on
players, paper numbers need to be printed, and pins bought.
Fields and Equipment heads, Dale and Scott, will make sure
they get the XL spread sheet list from Diane for what is
necessary to be set up for the day. (Please copy Terry
Fletcher- Borden-events). We will need $ Collection area,
tables and a credit card terminal for walkups. We will need
a numbering system as well. Judy Slone is getting her
Concessions together for that day, as the snack bar will be
open. Terry Borden will email Diane a reminder to spam
league (a week before) for Player Eval day.
-
UCLA : Jan
14th, 2006. 85 paid. We have confirmation with
Sue Enquist for the day and have emailed her the current
numbers. Terry Borden will talk to fields and equipment
coordinators a week before to make sure we have on hand what
we need.
REPORTS:
VI. Old Business
A. Code of Conduct: Sue
Riley handed out what her final draft is and the committee
(Terry B and Dale W input) has come up with and it was approved.
It will be included in Coaches packets.
B. Coaches packet will
be put together by reps and Diane and will have final copies
available by next meeting in January for final approval. We will
include the Sports USA flier for kids’ equipment purchases.
C. Scott, Dale and 7
volunteers pulled all of the Coaches bags and need a check for
$3709.94 for new equipment for spring. This will be invoiced
from Sports USA to the league and Tom Borden will make sure it
is correct and pay.
D. Fall Ball rules
modification: Debbie L. is working on this and has to have the
information to the Fall Ball Federation in January.
VII.
New Business
A. Board Positions, ASA
Meeting: Diane Craig recommended we elect a Registrar to assist
with registration starting next year. Diane also recommended
that we have a Player Agent position to assist with the
discussions on “play up” or “play down” issues. This issue was
discussed at great length at this meeting. Also, for next year
‘06/’07.
B. Diane will
distribute database on volunteers to Terry Hurst and Terry
Borden after Coaches draft.
C. Letter to City for
Lighting Schedule changes: Dale Wickman handed out resolution
letters for lights.
· Update on maintenance for field #1. New concrete on bleachers
and pitching lanes near 3rd base. Dale will make some
sketches for Board approval. This needs to be approved by Feb 8th
for next year implementation.
· Dale will be going to Mayor to get on the agenda to get lights
on field for Fall Ball. Dale will follow up and give outline to
Diane by next meeting.
Dec ’05 (Notes taken and
transcribed by Terry Fletcher-Borden for Linda Kmett who is on
vacation).
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