LNGS BOARD MEETING

September 13, 2005

Meeting held at Peppino’s in Laguna Niguel and called to order at 7:00pm. by President Dave Rojas.

Members in attendance:  Dave Rojas, Colleen Meyers, Paul Meyers, Diane Craig, Deb Letourneau, and Linda Kmett

Approval of minutes:  Paul made a motion to approve the minutes from July 11, 2005.  A second was provided by Diane and the minutes were approved.

I.                   Fall Ball Update

A.     Select – due to losing field #5 to soccer, schedule has been changed a bit.  Latest schedule is dated 9/12/05.  Ed has faxed this to Ruth to get umpires.

B.     Rec – need to promote safety at ALL times.  Discussion regarding a couple of incidences over at the AV fields.

- SC & AV had rule questions for Diane.  Need to hand out our rule books to rec teams.  Have Ed write up an addendum for the book in regards to rule 11.4

C.     Outstanding items – Dave to have John order balls

-         Deb has about 32 outstanding players that still need to pay reg. fees

-         Need a policy put in to place for next year in regards to refunds for fall ball

-         Security issues – coaches have been given a letter

II.                New / Incoming Board for 2005-2006

-         Discussion regarding potential board members.

-         Dave spoke with Bob Morris regarding fundraising position.  Bob is willing to be an ambassador so to speak.  He’ll do all the selling and then turn over the paperwork/bookkeeping to another volunteer (Lisa Mansfield or Terri Hurst).

-         Discussion regarding lack of a CFO.  LNGS by-laws state that the league may not function without a CFO.  Therefore, Diane will remain as CFO until further discussion and a vote is taken.

-          Motion to nominate the following by Paul

Diane Craig – CFO                                         

               Deb Letourneau – Vice-President

               Linda Kmett – Secretary

               Ed Kmett - UIC

               Deb Letourneau – 14u Div. Rep

               Lynn Hummer – 12u Div. Rep

               Sue Riley – 10u Div. Rep

               Jennifer Horovitz – 8u Div. Rep

               Georgianna Dagenais – 6u Div. Rep

               Judy Slone – Concessions

               Ed Kmett – Player Agent

All in favor, none opposed, vote 7-0

Those voting, Paul, Colleen, Diane, Deb, Linda (by proxy Ed Kmett & Lynn Hummer).

Motion for the above mentioned board approved.

-         Discussion continued regarding committee positions.  Equipment, fundraising and Champs coordinator will now be committee positions.  We are going to add to the committee positions a publicist.  We divided up a list of potential people to call regarding these positions.

-         Suggestion for next year.  Try to get the new board in place directly following the all-star season (mid to end of July).

III.             League Support for Post Season Play

A.     Letter outlining specific info and possible costs to parents when they accept being an all-star

B.     Banners at fields – tabled this topic until next meeting

C.     16B Review – need to lay out program – where does it go from here?

-         Table it for the next meeting

D.     League continuity – need to talk about & set rules for this.

IV.              Spring Planning

A.     Walk up date for registration:  November 5^th, 2005 (Saturday).

-         new board needs a meeting to plan

B.     On-line registration – new board needs to approve

-         takes about a week to set up

-         cost = $250 for set up and $3 per player to do on-line registration, credit card payment and database

C.     Advertising – Dave’s going to hand over all info on who to contact and where to hang banners at all elementary schools.

-         Spam league

-         Flyers to schools

V.                 Sports Advisory Committee Meetings

-         held 4 times a year

-         need to maintain our seat

-         possibly Ed Kmett (Linda to check to see if he’s interested)

-         Do not miss these meetings!

VI.              Board Reports

A.      CFO:  Profit and Loss for 2004-2005 was presented at the meeting

-         Our assets on the balance sheet at this time is approx. $65, 000

B.     Fields / Equipment:  Need strong people here for spring, summer & fall.  Not just a one season job.

C.     Open discussion:  Dave willing to help new fields rep get set up for the job.  Paul willing to help out too.

Meeting adjourned at 9:15pm.

Next meeting:  TBD